How can I register cash transactions for the cash book? (Kassenbuch)

Joshua Detjen Updated by Joshua Detjen

In this article, we show you how to register cash transactions (cash in & cash out) in your DISH POS.

It is legally requested to register every cash transaction in the POS so it will be visible for fiscalisation.
Your DISH POS together with the DISH POS Insights app, will automatically calculate the cash in your drawer based on all the recorded transactions.

Furthermore, consistently managing your cash flow in the app according to the proper guidelines will ensure that you have the correct cash-book documentation available for your administration. We advise you to use the transactions as instructed in this documentation. Additionally, it's important to discuss with your accountant to determine how to enter certain transactions so that they have the correct reference.

Step-by-step instructions

  1. Count your cash drawer or wallet and enter the total amount as your balance with a cash transaction
  2. Open the DISH POS app and log in
  3. Tap the menu button in the top left corner
  4. Choose Cash transactions
  5. Now choose the Cash In transaction type
  6. You will now have multiple cash category options. Choose the one that fits to your transaction
Cash-in category details:
Transfer/Geldtransit: Money transfer from another location. Example: Transfer from Bank account, Safe or one cash-drawer/wallet to another.

Private/Privateinlage: Money used for personal use. Example: The owner needed cash for personal use and is now replacing the money that was withdrawn.

Deposit/Einzahlung: When making cash deposits, it’s important to fill in the gross amount, including any VAT, as stated on the deposit slip. If multiple VAT rates apply, you should create separate deposit entries for each VAT rate.

Correction: Use this form when you need to rectify a mistake in a previous cash transaction. Be sure to reference the original incorrect transaction. You can also use this form to manually correct discrepancies between the end-of-day balance and the cash in the register. However, this option should not be utilized frequently.
  1. You will now have to fill in the amount, the reason as well as optionally a reference for this transaction.
Even though the reference is optional, it is advised to use them for example in case you made a mistake and need to make a correction, to show the original and the counter transaction made are connected
  1. Confirm the transaction by clicking on the checkmark in the top right corner
  2. Repeat step 3 and 4
  3. This time, choose the cash-out transaction type
  4. Choose the correct cash transaction category
Cash-out category details:
Transfer/Geldtransit: Money transfer from another location. Example: Transfer from Bank account, Safe or one cash-drawer/wallet to another.

Private/Privatentname: Money used for personal use. Example: The owner needs cash to use and will replace it on a later date or time.

Payment/Auszahlung: When making cash payments for invoices e.g. to a supplier, it's important to fill in the gross amount including the VAT amount as stated on the invoice. If multiple VAT rates apply, you should create separate transactions for each VAT rate.

Payout/Lohnzahlung: Only available as a payout option. Example: Paying an employee in cash.

Correction: Use this form when you need to rectify a mistake in a previous cash transaction. Be sure to reference the original incorrect transaction. You can also use this form to manually correct discrepancies between the end-of-day balance and the cash in the register. However, this option should not be utilized frequently.
  1. Fill in the amount, choose the VAT percentage (if applicable), reason of the transaction and optionally the reference
If multiple VAT rates apply, you should create separate transactions for each VAT rate.
As mentioned above even though the reference is optional, it is advised to use them for example in case you made a mistake and need to make a correction, to show the original and the counter transaction made are connected
  1. Confirm the transaction by clicking on the checkmark in the top right corner
  2. To view all the transactions that have been made, first tap the menu button in the top left corner.
  3. Now tap Search order.
  4. Look for the cash in transaction you have done. Once located, tap the cash-in transaction for more details.
  5. You will now be able to see when that transaction was opened, when it was closed, as well as all the information we have filled in before.
  6. Let us also have a look at the cash-out transaction we put in. For that, just like before, locate it and tap the cash-out transaction.
  7. Just like the transaction before, you now will be able to see when that transaction was opened, when it was closed, as well as all the information we have filled in before.
To balance your registers in the DISH Insights app, all user shifts and drawers need to be closed.
Click here for more information on how to close shifts on your device.

That's it. You completed the tutorial and now know how to use the cash transactions function.

What if I have to do a correction?
Use the Correction cash-in/out category when you need to rectify a mistake in a previous cash transaction. Be sure to reference the original incorrect transaction. You can also use this form to manually correct discrepancies between the end-of-day balance and the cash in the register. However, this option should not be utilized frequently.

Please keep in mind: You are not able to modify a previous transaction. When using the correction option, you are creating a new transaction to rectify the mistake. It is crucial to use the reference option to indicate the nature of the previous action that needs correction.

Example: If you mistakenly entered 200 instead of 20 for a cash in transit transaction, you should create a cash out transaction with a correction of 180. The reason for this correction would be to rectify the mistake. In the reference, specify the date and time of the original cash-in-transit transaction.

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